Organising an Event - Our Help - Breast Cancer Ireland

Organising an Event – Our Help

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Your efforts within the community help us enormously, both financially in the funds that you raise, and also in the awareness you generate as part of this process.

Unfortunately, there is not a person amongst us that has not been touched by breast cancer in their lives.

We kindly urge you to continue your efforts by organising fundraising events. They can be part of a company initiative, a school fundraising programme, online fundraising or a local event.

Help us raise much-needed funds to support our ongoing research, as well as spreading the awareness of the importance of breast health.

Awareness helps to save lives – please play your part.

Some helpful tips:

Step 1: Get organising!

Start by deciding on your event. Whether your event idea is big or small, at home, work, school or in your community, it’s your call. Make it something fun that you would want to take part in yourself. Depending on the size of the event, you may want to form an organising committee to share the workload.

Step 2: Register your event with us

Tell us about your plans by filling out an event proposal form so that we can provide you with the best support possible.

Step 3: Make your event happen

Once your event has been approved by us, it’s time to start working on the details. Finalise your date/time and (if applicable) book your venue. Work out how much your event is likely to cost (don’t forget to ask for goods and services to be donated; you’ll be amazed how many people really want to help you out) and how much you think you can realistically raise.

Work out a timeline for your event, listing all the jobs and tasks (such as publicity or insurance) you need to get done and when they need to be done by (advice: do not set deadlines for the day before the event!). Share the jobs among all the committee/event members and make sure people know what they have to do and when they have to do it by.

The Charities Institute of Ireland has created some great toolkits on Garda permits and insurance. Check out the legal requirements for your event. For example, do you need a Garda permit? Should you get event insurance?

Step 4: Lodge your funds raised

Once your event has finished, you can submit funds raised with your debit or credit card online or by phone, by sending a cheque through the post, or by lodging your funds directly into our bank account. It’s that simple – so get organising!

Fundraising Event Proposal Form

Organiser Details
Main Contact Name*
First Last
Group/Organisation Name

Give the name of your company, your committee or your group that will be fundraising.
Postal Address*
Email*

Provide a relevant email address that we can contact.
Contact Number*

Please provide a contact number for the main organiser
Event Details
Event Name*

Please give the name of the event you are holding (eg. coffee morning) or the overall type of fundraising (donation from product)
Tell us about your event*
Please give as much detail as possible, including why you chose Breast Cancer Ireland as your charity of choice for this event.
Event date*
DD slash MM slash YYYY

If the event is once off input that date, if it's an ongoing campaign, please input the first day of the campaign.
Location*
Provide event location (and full address if merchandise is to be sent to this address instead).
Have you formed an event committee to help organise event.*
- Yes
- No
We are happy to offer advice and guidance for coordinating your event, however, the overall running of the event including expenses, record keeping and management is ultimately the fundraisers responsibility. We therefore suggest that if you haven't already, to form a committee to help with the event.
Committee Member Names
Please provide full names of your committee members
Has this event taken place for BCI before?*
- No
- Yes
Previous event

Please give details of the previous event.
Are there any other beneficiaries to this event/campaign*
- No
- Yes
Other beneficiaries
Please provide details of other beneficiaries for this event/campaign
Event Promotion*
Please give all details on how you will promote this event. Be sure to include all social media links so we can like your page/account and tag you in good wishes posts.
Financials
To comply with auditor requirements and to preserve the integrity of organisers, it is required that at least two people are involved in the counting and remitting of proceeds.
Nominated Personae*
Please provide the name, address & email of those nominated to manage the funds from the event/campaign.
How will the funds be raised*
File*
Max. file size: 256 MB.
Any event involving collections from the public require a permit from An Garda Siochana. Please upload a copy of your permit here.
File
Max. file size: 256 MB.
If raffle/lottery tickets are to be sold to those other than guests at your event you should contact your local authority for advice. All lotteries MUST comply with the law. If you have received a licence for your raffle/lottery please upload it here.
Expected number in attendance (if applicable)
Expected Revenue*
Please give your estimated revenue for the event/campaign
Expected Expenses*
Please give your estimated expenses for the event/campaign if they are to be taken from the overall net proceeds to Breast Cancer Ireland
Net Proceeds*
Please give your estimated net proceeds to Breast Cancer Ireland.
How will the money be stored before forwarding to BCI*
Date of handover of funds raised*
DD slash MM slash YYYY

Please give an estimated date for receipt of funds
I have read Breast Cancer Ireland's Fundraising Guidlines*
- Yes
- No
Please be advised that Breast Cancer Ireland’s guidelines in relation to cheque handovers are very strict. In line with good governance and accountability, it is not always possible or prudent to send a BCI representative to officiate at a cheque handover. We are always happy to accommodate cheque handovers at our Head Office in Dublin.
Untitled
Phone
This field is for validation purposes and should be left unchanged.